Privacy Policy

I. Name and address of the person responsible

The person responsible in terms of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:
Redaktion JOE-List
c/o Katharina Meyer
Am Tempelhofer Berg 7c
10965 Berlin
Telephone: +49 30 61626375
E-Mail: redaktion@joe-list.de
Website: www.joe-list.de

II. Purposes of data processing, legal bases and legitimate interests pursued by the JOE-List and categories of recipients

JOE processes personal data for the following purposes:

  • Provision of the website
  • Distribution of the mailing list
  • Publication of posts

The website www.joe-list.de as well as Mailtrain, the programme used for the distribution of the mailing list, is hosted by our cooperation partner the German Association for East European Studies (Deutsche Gesellschaft für Osteuropakunde, DGO):

Deutsche Gesellschaft für Osteuropakunde e. V.
Schaperstraße 30
10719 Berlin

The e-mail inbox redaktion@joe-list.de is hosted by the provider UD Media:
https://www.udmedia.de/

Mail is sent via the mailing list via MailPoet from Automattic, Inc. 132 Hawthorne Street San Francisco, CA 94107, USA. The data mentioned in the general data protection information may also be stored on servers in the USA. Automattic assures that this data will only be passed on to third parties on the basis of existing statutory provisions; Third party means other natural or legal persons than MailPoet, Automattic Inc. or the JOE-List. http://automattic.com/privacy.

1)   Provision of the website and the creation of log files

a.    Description and scope of data processing

Every time our internet site is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data are collected:
– anonymised IP address
– date and time of the request
– time zone difference to Greenwich Mean Time (GMT)
– content of the request (specific page) 
– access status/HTTP status code
– amount of data transmitted in each case
– website from which the request comes 
– browser
– operating system and its interface
– language and version of the browser
The data are stored separately from other personal data that is also saved in the log files of our system.

b. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 Par. 1 Letter f) of the GDPR.

c. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user‘s IP address must remain stored for the duration of the session.
The storage in log files takes place to ensure the functionality of the website. In addition, this data is used to optimise the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes.
Our legitimate interest in data processing is also included in these purposes according to Art. 6 Par. 1 Letter f) of the GDPR.

d. Period of storage

The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of the collection of data for the purpose of providing to website, this is the case when the session in question has ended. The log files are stored anonymously for 30 days and then deleted, as long as no security incident has been detected. If a security incident is detected, they will only be deleted, once there is no longer a legitimate interest in further storage.

e. Possibility for objection and deletion

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. There is therefore no possibility to object on the part of the user.

2) Further Tools

a) Google reCAPTCHA

On this website we also use the reCAPTCHA function from Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”). This function is primarily used to differentiate whether an input is made by a natural person or is improperly made by machine and automated processing. The service includes sending the IP address and any other data required by Google for the reCAPTCHA service to Google and is carried out in accordance with Art. 6 Para. 1 lit. avoiding abuse and spam. When using Google reCAPTCHA, personal data may also be transmitted to the servers of Google LLC. come in the US.

Further information on Google reCAPTCHA and Google’s data protection declaration can be viewed at: https://www.google.com/intl/de/policies/privacy/

b) Web analysis via Matomo (formerly PIWIK)

1. Scope of processing of personal data

On this website, data are collected and stored with the help of the web analysis software Matomo (https://matomo.org/), from which user profiles are created using pseudonyms. These user profiles are used to analyse visitor behaviour and are evaluated to improve and design our offering in line with demand. Cookies may be used for this purpose. The pseudonymised user profiles are not merged with personal data about holder of the pseudonym.

The software is set up so that the IP addresses are not completely stored, but that 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the visiting computer.

The software runs exclusively on the servers of our website. The personal data of the user are only stored there. The data is not passed on to third parties.

2. Legal basis for the processing of personal data

The legal basis for the processing of personal data of users is Art. 6 Par. 1 Letter f) of the GDPR.

3. Purpose of data processing

The processing of the personal data of the users allows us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information about the use of individual components of our website. This helps us to constantly improve our website and its user-friendliness.

4. Period of storage

The data are deleted as soon as they are no longer needed for our recording purposes – in our case this is after 90 days.

5. Possibility for objection and deletion

Cookies are stored on the user’s computer and are transmitted from there to our site. As a user, you therefore have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the transferring of cookies. Cookies that are already stored can be deleted at any time. This can also take place automatically. If cookies are deactivated for our website, it may not be possible to use all the functions of the website to their full extent.
You can find more detailed information about the privacy settings of the Matomo software at: https://matomo.org/docs/privacy/.

c. Google WebFonts
Diese Seite und der Newsletterversand nutzen zur einheitlichen Darstellung von Schriftarten so genannte Web Fonts die von der Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Irland („Google“) bereitgestellt werden. Beim Aufruf einer Seite lädt Ihr Browser die benötigten Web Fonts in ihren Browser-Cache, um Texte und Schriftarten korrekt anzuzeigen.

Zu diesem Zweck muss der von Ihnen verwendete Browser Verbindung zu den Servern von Google aufnehmen. Hierbei kann es auch zu einer Übermittlung von personenbezogenen Daten an die Server der Google LLC. in den USA kommen. Auf diese Weise erlangt Google Kenntnis darüber, dass über Ihre IP-Adresse unsere Website aufgerufen wurde. Die Nutzung von Google Web Fonts erfolgt im Interesse einer einheitlichen und ansprechenden Darstellung unserer Online-Angebote. Dies stellt ein berechtigtes Interesse im Sinne von Art. 6 Abs. 1 lit. f DSGVO dar. Wenn Ihr Browser Web Fonts nicht unterstützt, wird eine Standardschrift von Ihrem Computer genutzt.

Weitere Informationen zu Google Web Fonts finden Sie unter https://developers.google.com/fonts/faq und in der Datenschutzerklärung von Google: https://www.google.com/policies/privacy/

3)   JOE-List Distribution

a. Description and scope of data processing

On our website, there is the option to register as a user and to subscribe to the free mailing list JOE-List. For this purpose, name and email address need to be entered in a registration form. After you have entered your address in the registration field, we will send you a confirmation link. Only when you click on this confirmation will you be added to our mailing list.

For the processing of the data, your consent is obtained during the registration process and you are referred to this privacy policy.

In connection with the data processing for the registration, the mailing list and the sending of the mailing list, the data is not passed on to third parties. The data will only be used for identification on the website and for sending the newsletter. Posts on the mailing list are sent via the MailPoet program from Automattic, Inc. 132 Hawthorne Street San Francisco, CA 94107, USA. The data mentioned in the general data protection information may also be stored on servers in the USA. Automattic assures that this data will only be passed on to third parties on the basis of existing statutory provisions; Third party means other natural or legal persons than MailPoet, Automattic Inc. or the JOE-List. http://automattic.com/privacy.

b. Legal basis for data processing

The legal basis for the processing of data after registration to the mailing list by the user is is Art. 6 Par. 1 Letter a) of the GDPR.

c. Purpose of data processing

The collection of the user’s e-mail address is to send them the mailing list.

The collection of other personal data during the registration process is to prevent misuse of the services or the e-mail address used.

User registration is required for the provision of certain content and services on our website:

1. Access to the mailing list archive
2. Publication of requests on the notice board

d. Period of storage

The data are deleted as soon as they are no longer required for the purpose of their collection. Accordingly, the user’s e-mail address will be stored until the subscription to the mailing list has been permanently ended and the user account has been permanently deleted.

e. Possibility for objection and deletion

The subscription to the mailing list can be cancelled at any time by the user concerned. For this purpose, there is a corresponding link in every e-mail.

This also enables the user to withdraw their consent to the storage of personal data collected during the registration process. You can also send us an e-mail at redaktion@joe-list.de with your withdrawal.

4) Posts on the JOE-List

a. Description and scope of data processing

The JOE-List offers the possibility to publish posts related to Eastern Europe via the mailing list and the website. There are two ways to do this:

1. Input via an input screen on www.joe-list.de
2. Registered users can send an email to redaktion@joe-list.de with the post to be published.

The editorial team chooses whether to publish a post based on the objectives of the list (see https://www.joe-list.de/was-ist-joe/). Posts are generally published both on the mailing list and on the website and contain the name and e-mail address of the sender, the date of sending, as well as, where applicable, the reformatted and shortened content of the e-mail. The respective contributor is always responsible for the content of the posts.

b. Legal basis for data processing

The legal basis for the processing of data after registration to the mailing list by the user is Art. 6 Par. 1 Letter a) of the GDPR.

c. Purpose of data processing

The data are collected to identify contributors and to prevent misuse.

d. Period of storage

All posts, including the personal data of the contributors, are publicly visible for 6 weeks and subsequently accessible for registered users for an unlimited period of time.

e. Possibility for objection and deletion

Posts can be deleted at any time upon request. For this purpose, an e-mail to redaktion@joe-list.de is sufficient.

5) Rights of the data subject

In addition to the right to revoke your consent granted to us, you are entitled to the following further rights, if the respective legal requirements are met:

  • Right to information about your personal data stored with us according to Art. 15 of the GDPR; in particular, you can obtain information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the origin of your data if it has not been directly collected from you,
  • Right to correct incorrect data or to complete correct data according to Art. 16 of the GDPR,
  • Right to delete your personal data stored with us according to Art. 17 of the GDPR, insofar as there are no legal or contractual retention periods or other legal obligations or rights to further storage must be observed,
  • Right to limit the processing of your data in accordance with Art. 18 of the GDPR, if you dispute the accuracy of your data, the processing is unlawful, but you decline to delete your data; if the data controller no longer needs the data, but you need them to assert, exercise or defend legal claims or if you have filed an objection to the processing in accordance with Art. 21 of the GDPR,
  • Right to data portability according to Art. 20 of the GDPR, that is, the right to have data about you stored by us in a commonly used and machine-readable format transferred to you, or to demand that it be transferred to another responsible party,
  • Right to complain to a supervisory authority. Generally, you can contact the supervisory authority at your usual place of residence or workplace or at our company headquarters.

NB: This Privacy Policy is a translation of the German original. In case of dispute between this version and the original, the German version has priority.